JURNAL INOVASI DAN PENGEMBANGAN HASIL PENGABDIAN MASYARAKAT
ISSN 3025-2334

Vol 1 (2), Dec 2023, 106-114
DOI: https://doi.org/10.61650/jip-dimas.v1i2.225
a s s yf a . c o m

Open Journal System: Assistance and training in
submitting scientific journals to be well-indexed in Google
Scholar
Triono 1, Rani Darmayanti 2, Nopa Dwi Saputra 3, Ani Afifah4, and Gautam Makwana 5
1, 3 Institut Teknologi Muhammadiyah Sumatera, Indonesia

2 Yayasan Assyfa Learning Centre (YALC) Pasuruan, Indonesia
4 Universitas PGRI Wiranegara Pasuruan, Indonesia
5 Mizoram University (A Central University), India

*Corresponding author: ranidarmayanti1990@gmail.com

KEYWORDS
Google Scholar
Indexed
Journal
Open Journal System
Submit
SUBMITTED:08/28/2023
REVISED: 5/09/2023
ACCEPTED: 30/10/2023

ABSTRACT The current issue with the existing human resources is their persistent need for writing
instruction. Following the publication and indexing of the work by Google, a further problem
develops with the incorrect registration of the title, author's name, journal name, pages, and other
identifying characteristics. The methodology and applications of an open journal system (OJS) are
shaped by contemporary technology. It is essential to have a comprehensive understanding of the
procedure for submitting a manuscript to OJS right from the outset. The service aims to augment
comprehension of scientific journal submissions in OJS to boost Google Scholar's indexing. The
service implementation process has three stages: planning, execution, and evaluation. The activity
findings indicate that participants are very motivated and enthusiastic about participating in the
program. This is because individuals recognise that the knowledge gained from this course will
significantly assist them in accomplishing activities related to publishing journals, works, final
reports, dissertations, and PKM.
© The Author(s) 2023.

1. INTRODUCTION
The fundamental problem stems from the need
for more training of our human resources in writing. I
have been used to memorisation and repetition from
a young age (Kusumaningsih, 2017; Lilja, 2015;
Thestrup & Frederiksen, 2014). There is still a need
for growth in the writing culture and language talents.
Therefore, it is crucial to modify the mindset of the
Indonesian population to cultivate a more robust
recognition and admiration for the art of writing
(Hidayaturrahman et al., 2021; Jasiah et al., 2023;
Kusumaningsih, 2013; Melo et al., 2019). Based on the
present situation, it is clear that students must
improve their writing culture. Students must write to
complete their final assignments and keep journals as
a requirement for tests at all school levels (Haanurat,
2015; Marta-Lazo, 2020; Purba et al., 2021). Progress
in education can improve the quality of education.
An approach to augmenting educational
progress and elevating the quality of instruction
entails fortifying the professionalism and competence
of educators (Achmad et al., 2023; Kartini et al., 2023;
Kusmaladi & Haanurat, 2019; Salamah et al., 2019).
Educators can exhibit professionalism by publishing

scientific research (Fernández-Batanero, 2022;
Gunawan et al., 2022; Middleton, 2019). Participating
in scientific publishing endeavours serves as a
mechanism to foster cognitive development.
Furthermore, it has been asserted that the
education industry in Indonesia is undergoing rapid
progress, resulting in substantial cultural shifts
(Alperín & Suhonos, 2007; Dwirahayu et al., 2023;
Fatra et al., 2022). Consequently, businesses must
foster a unique culture distinguishing them from
comparable organisations (Azizah et al., 2023; Pratiwi
et al., 2023; Sugiono et al., 2023). To meet the
graduation
requirements,
students
pursuing
Bachelor's, Master's, and Doctoral degrees are
mandated to publish scientific research, as stated in a
circular issued by the Director General of DIKTI
(Dirjen Risbang, 2016). Universities are responsible
for verifying that students satisfy accreditation
requirements by exhibiting significant productivity in
journal writing (Anjarsari et al., 2023; Hizqiyah et al.,
2023; Zahroh et al., 2023). Scientific publications are
the principal evidence of a study's novelty and can
bolster one's academic research record. Reputation

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Triono et al. ││ Open Journal System: Assistance and training in submitting…

for the researcher rises in tandem with the quantity of
citations received in scientific publications.
The Indonesian government has made several
steps to improve Indonesian scientists' publications.
Indonesian scientists may improve their publications
by increasing the quantity and quality of nationally
authorised scientific journals and gaining a worldwide
reputation.
Scientific
journal
print-to-digital
transition is reported (Sari et al., 2021; Sungkawati,
2020; Suryana, 2017).
For academic schools to flourish, modern
research criteria are required (Lucas, 2022; Nurul et
al., 2021; Rokhmawati et al., 2022). Universities need
e-journals and scientific magazines to publish
research results. Scientific papers are published in
academic journals. The Big Indonesian Dictionary
(KBBI) describes a journal as a periodic print
magazine with only articles on a single subject.
Scientific journals publish frequent publications
(Setiyanti et al., 2022; Suharsiwi et al., 2020; Yuniwati
et al., 2017). Electronic journals, academic
publications, and intellectual magazines exist. Online
journals organise scientific and non-scientific
magazines. This group brings together scientific
literature users, writers, and administrators.
Accreditation is evaluating and assessing a
higher education institution's quality criteria by an
external independent authority (Nafisah et al., 2023;
Supriatna et al., 2023; Wati et al., 2023). Accreditation
is a government-driven effort to establish and
guarantee the quality of university graduates. By
assuring a consistent level of competence across
graduates from various universities, accreditation fits
with the labour market's requirements. Article
accreditation is essential for evaluating the position of
a higher education institution or study programme in
terms of managerial competitiveness compared to
other institutions and programmes (Firdaus, 2021;
Marchandot, 2023; Qomariyah et al., 2023). The
benchmark serves as a standard for institutions that
utilise higher education programme resources,
guaranteeing that graduates are employable due to a
well-regulated administrative process.
Accreditation is essential for evaluating the
quality of education a postsecondary institution
provides. It ensures that the institution can improve
the quality and competitiveness of its graduates and
assures the efficacy of the teaching and learning
process. Accreditation is a benchmark to assess
whether a higher education institution is equipped to
satisfy the government's education criteria in the
globalised world, specifically emphasising future
global competitiveness.
Electronic systems for organising and
publishing scientific publications enable the complete
digitisation of essential operations (Aryaseta et al.,
2023; Fajriati et al., 2018; Nugrahadi, 2022), including
manuscript submission, editing, peer review, and
publication. This is accomplished via an application

system called electronic scientific periodicals (ejournals) (Lee, 2023; Naseer, 2021; Stranack, 2023).
This method allows for quick evaluation of an article's
indexing process, scientific influence, and citations,
enabling immediate assessment of the benefits of
scientific research (Choirudin et al., 2021; Eikebrokk,
2019; Yulianeta, 2013).
The Open Journal System (OJS) is a web-based
platform that manages scientific publications,
enabling universal access to producing, reading, and
downloading articles (Rizqi et al., 2023; Wibowo,
2019; Yulianeta, 2023). OJS is an internet-based
platform intended to oversee and administer digital
scientific publications. It performs several tasks
associated with online journal publishing, such as
creating journal websites and managing author
submissions, peer review, editing, publication,
archiving, and journal indexing. OJS allows journal
administrators to migrate from offline or printoriented management systems to online platforms
(Indriani, 2010; Triono et al., 2023; Yulianeta et al.,
2016). The management of the Open Journal System
(OJS) has become a valuable resource for institutions,
fulfilling the tri dharma and achieving higher
education criteria.
Compliance with the submission process is
obligatory for anybody wishing to publish a journal.
Journal submission refers to the process by which
scholars submit their scientific articles to journals for
publication. Scientific articles must conform to the
precise standards established by the journal, which
include the designated article format, references, and
writing style. Acknowledging that journals engage in a
submission and review process rather than just
publishing papers is crucial. The scientific journal may
be formally published after meeting the specific
requirements of the chosen Open Journal System
(OJS). Journal submission is sending or delivering a
journal per the prescribed rules established by the
approved Online Journal System.
Before submitting their work, it is crucial for all
persons who want to publish on the designated Open
Journal System (OJS) to ensure they have completed
the registration procedure on the intended Open
Journal System (OJS). Follow the instructions supplied
by the chosen Open Journal System (OJS). If you do not
own an account or have not yet registered at the
destination OJS, select the "Register" option using
your account. Please promptly fill out the provided
contact form. Afterwards, please choose the option
marked "Make a New Submission". Furnish all the
essential details for the journal. To guarantee the
successful completion of the submission procedure on
the Open Journal System (OJS), please include any
extra authors, if relevant, using the provided menu.
Kindly monitor the alerts on the OJS platform until it
verifies the completion of the submission procedure.
Empirical research indicates that students and
instructors struggle to submit article assignments for
publication via the Open Journal Systems (OJS).
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Triono et al. ││ Open Journal System: Assistance and training in submitting…

2. METHOD

Challenges emerge when registering an account,
choosing the right submission platform, writing
emails, and indicating connections. Therefore, this
service aims to improve students' competence in
submitting scientific articles to the open journal
system. The precise objectives of this program are
comprehensively delineated in three: Participants are
familiar with the available journal system, including
the process of submitting scientific papers and the
steps involved in the review process inside the
system.

01

Prepare

02

The mentorship programme's implementation
technique improves lecturers' ability to submit
scientific papers to the open journal system. This
programme involves lecturers and students from
Muhammadiyah Sumatra Institute of Technology and
PGRI Wiranegara University, Pasuruan. This activity
will be carried out on June 17 2023. The program's
execution comprises many online and offline steps,
as seen in Figure 1.

Training

03

Evaluati
on

Figure 1. Programs’ execution comprises OJS

The programme implementation processes are
carried out using both online and offline channels, as
seen in Figure 1. The first phase is referred to as the
Preparation Stage. According to (Kusumaningsih et
al., 2024), making all the necessary preparations for
community service is essential. Currently, various
jobs need to be accomplished, one of which is
carrying out internal coordination. The team
participates in this activity to facilitate conceptual
and operational planning conversations. In addition,
they collaborate with external partners, particularly
with campuses that are important to their work. In
addition, they assemble a range of tools for the
service activity, including attendance records,
PowerPoint presentations, and discussion materials.
In addition, they coordinate the event's logistics,
manage paperwork, and carry out other necessary
technical preparations.
The subsequent stage involves implementing
or using the plan: Darmayanti's study in 2023
indicates that all community service programmes are
now at their first stage (Rachmawati et al., 2023). The
training phase has three components: Focus Group
Discussion (FGD), Training with role play, and
assistance with programme implementation. The

implementation activities are conducted online,
supported by Institut Teknologi Muhammadiyah
Sumatera (ITMS), and offline, in partnership with
PGRI WIranegra University. The last phase is the
Evaluation Stage. This stage aims to assess the degree
of service implementation and measure the
community's perception of activity achievement
based on specific indicators. The third stage involves
evaluating and contemplating the programme,
developing project modules, and delivering
assistance and integrated services as part of the
subsequent procedure.

3. RESULTS AND DISCUSSION
The mentoring activities were designed to
improve students' competence in submitting
scientific publications to the open journal system
(OJS). The events included the participation of
students from PGRI Wiranegara University
(UNIWARA) Pasuruan and teachers from the
Sumatra Muhammadiyah Institute of Technology
(ITMS). The primary objective of the mentorship was
to tackle the first problem of students encountering
difficulties submitting their work to OJS. This
problem is well seen in Figure 2.

Figure 2. Problems difficulties in submitting OJS
JIPDIMAS: Journal Innovation and Development of Community Service Results | 106-114

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Triono et al. ││ Open Journal System: Assistance and training in submitting…

Mistakes may be found in the author's name,
keywords, and title. Therefore, this PKM activity
offers assistance and instruction to guarantee precise
submission to OJS. The first step undertaken is the
Preparation Stage. The primary objective of the PkM
Team is to provide comprehensive guidance on
submitting scientific publications to academic
journals. Attendees were furnished with details on
the open journal system (OJS). Resources for
assistance may be found in two separate venues,
online and offline. Material preparation is carried out
using PowerPoint, as seen in Figure 3.

account, they can click on the register menu next to
the login button. In this scenario, the participant is
first considered to own a report in the OJS. This is
because the study is only focused on the procedure of
submitting papers to OJS. If the participant already
has an account, they should go to the "submission"
option. The OJS display will resemble the layout
shown in Figure 5.

Figure 5. Submission menu display

Figure 3. Material presentationt

Figure 3 in the PowerPoint presentation offers
a comprehensive overview of submitting scientific
publications to the Open Journal System (OJS). Before
participation, participants of the PkM activity have
been given this information in advance by WaG,
enabling them to acquaint themselves with the
subject and make any required preparations.
However, in the context of online PKM activities with
ITMS professors, the knowledge is promptly
delivered during training sessions. Following
conversations with all participants, the PKM Team
found that some people had contributed journals
while others had not. Consequently, the Team began
the activity by delivering a comprehensive
demonstration and explanation of the procedure for
submitting scientific papers to the open journal
system (OJS).
Prioritise the first stage of ensuring that
participants have decided on the journal to which
they want to submit their paper. Participants must
submit their work to the Journal using the following
link: https://www.journal.assyfa.com/index.php/jptk/login. A
visual representation will be shown upon clicking the
link, as in Figure 4.

To submit the article, access the OJS
Dashboard and select the submission option in
Figure 5. Then, click on "make a new submission".
Ensure that participants have completed a
preliminary version for submission in OJS.
The subsequent phase involves the execution
and application of the plan. Once the team confirmed
that all participants had created an account and filled
in their information on their OJS profile, they
distributed the necessary content by giving clear
instructions for participants to follow the provided
step-by-step guidance. The procedural stages for
submitting papers to OJS include requesting
participants to complete the submission criteria.
Verify that all participants have thoroughly reviewed
and fulfilled all necessary prerequisites. Next, choose
the "yes" option from the corresponding author
menu, select the "yes" option from the copyright
menu, and, if all the participant's data has been
accurately filled in, click "yes" once again. Next,
choose the option "save and continue". The first
perspective of OJS for the submission procedure is
shown in image 6.

Figure 4. OJS View

Figure 4 will instruct attendees to log in or
register. To access the login menu, participants
should enter their username and password if they
already have an account. If they do not have an

Figure 6. Start Submission menu display
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Following the actions shown in Figure 6, users
are instructed to upload the article they want to
submit. Select the option "upload file". Participants
must ensure that the draught article they offer has a
file size of less than 2MB. If the manuscript exceeds
this size, participants cannot upload it to OJS. Once
you have verified that the file size meets the
requirements, choose the file and click the "open"
button to submit the manuscript to OJS.

Subsequently, participants were instructed to choose
the uploaded file format by clicking on it. Select the
"articles" option. Suppose the participant identifies
that the posted article is factually incorrect. In that
case, they have the opportunity to remove it by
selecting the "delete" option on OJS and, after that
following the same procedure. Next, choose the
option "save and continue". Figure 7 illustrates the
second stage of the submission procedure.

Figure 7. The "upload submission" menu display

The sixth step seen in Figure 7, "aloud
submission", may be found under the "enter
metadata" option. Participants must enter the
prepared text's title in the menu's designated "Title"
part. Completing the "prefix" and "subtitle" menus is
unnecessary. Subsequently, duplicate and transfer
the summary of the paper and insert it into the
abstract section. Later, participants were instructed
to provide the identities of the writers who
contributed to their work. This is of utmost
significance for all writers. The author's metadata
information will impact the indexing of the paper
upon publication and citation by other writers.

the first and middle names are entered in the "given
name" field. This task must be carried out
consistently in every OJS. Please provide the email
associated with the "Google Scholar" account,
indicate the nation of origin, give the participant's
orchid link, and specify the participant's affiliation by
stating the institution, city, and country of origin. To
proceed, choose the author's participation in the
submitted paper (author/translator), then select the
appropriate author if the previously filled name
matches. Otherwise, disregard it. Next, choose the
"save" option. If the submitted paper has many
authors, please repeat the process.

To include an author, use the option "add
contributor". Each instance of OJS exhibits distinct
characteristics, necessitating authors to maintain
consistency while submitting to OJS. To include an
author name composed of two words, participants
are prompted to provide their first name in the "given
name" field and their last name in the "family name"
field on the OJS menu. If the author's name is a single
word, they should enter that word in both the "given
name" and "family name" fields in the menu.
Nevertheless, in the case of a participant with a name
consisting of more than two words, the final word of
the name is entered in the "family name" field, while

In the subsequent stage, participants are
prompted to record the "keywords" in their script
inside the "Additional Refinements" menu. The
keywords should be arranged alphabetically, and
each term should not exceed five words. Click the
enter button immediately after writing each time.
Avoid using a comma to separate terms when writing
them all at once. Ensure that you hit the enter key
after each keyword. "Next, select the save option and
proceed." Subsequently, participants will be
instructed to proceed to the subsequent stage. Figure
8 displays all phases in the second step.

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Figure 7. The "enter metadata" menu display

Once the processes shown in Figure 8 have
been completed, the "confirmation" option will
appear. At this step, participants must click on the
"finish submission" button, which signifies the
completion of the submission procedure. Upon
clicking "finish submission", the participant is
prompted to affirm their certainty over the
completeness and accuracy of all entered data. Click

"okay" if the participant is sure, and click "cancel" if
they are not (to revise/edit). Subsequently,
participants are guided to the subsequent menu,
where they are informed that their actions have been
fulfilled, resulting in the display of "submission
complete." Figure 9 displays the sequential process
of this action.

Figure 9. "Confirmation" menu display

The evaluation stage encompasses evaluating,
tracking, and other related tasks in accepting a
manuscript for publication in a journal. OJS facilitates
the whole process, starting with the submission of
the article by the author until its acceptance
(Eckhardt, 2018; Muslih & Oktavia, 2020; Santiago et
al., 2023). Hence, in addition to its cost-effectiveness
due to its paperless nature, the use of OJS is very
compatible with the expansive geographical
landscape of Indonesia (Estrada, 2008; Nambisan,
2018; Vedianty et al., 2023).
PCM activities consist of two sessions. The first
meeting focuses on delivering materials, while the
second provides training and practical advice. Both
meetings aim to ensure that all participants are
equipped with the necessary skills to carry out the
submission process in alignment with the goals of the
PkM activity. Throughout the two sessions,
participants demonstrated a significant level of
enthusiasm for learning, as shown by the thoughtful
questions posed during the move or in the preestablished written document known as the WaG. To

assess the progress of participants' skills and
comprehension and evaluate the effectiveness of the
PkM activities, all participants were required to
complete a questionnaire administered using Google
Forms.
The task was executed proficiently, as
anticipated by the prior organisation. The
community service activity committee is divided into
divisions, and the parties within these sections
operate efficiently. According to Eberle-Sinatra et al.
(2008), programme implementation may be
effectively executed by using a management method.
The assessment procedure is conducted after the
service. Subsequent enhancements will be
implemented to the upcoming service via advancing
the service-oriented approach towards partners.

4. CONCLUSION
PkM initiatives aimed at delivering mentorship
training to enhance students' proficiency in
submitting scientific publications to the open journal
system may be effectively implemented as planned.
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The participants exhibit great enthusiasm and
motivation to engage in the training programme due
to the valuable information they will acquire. This
knowledge will greatly assist them in successfully
completing course tasks and publishing journals,
assignments, final reports, or theses. Over 90% of
participants demonstrated the capability to submit
articles to OJS autonomously.
Regarding implementing the community
service programme aimed at improving students'
ability to submit scientific journals to the open
journal system, it is suggested that support from
lecturers is crucial in ensuring students' enjoyment
of learning and proficiency in journal submission. To
enhance the quality of higher education publications,
augmenting the worth of higher education
certification

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